For fall admissions, January 5 is the Priority Placement deadline for applications. Applications received prior to January 5 will be given first consideration for assistantships and financial incentives. We will continue to accept applications until March 1, but the availability of assistantships and incentive packages diminishes after the Priority Placement deadline on January 5.
The English Department employs a large number of graduate teaching assistants each year. Assistantships are thus available to most students who qualify for them and apply early. Depending on their levels of experience and areas of emphasis, teaching assistants may tutor in the Writing Center or teach their own sections of freshman composition, composition for international students, technical writing, creative writing, or literature.
Teaching Methodology Courses. All teaching assistants, regardless of experience, must take an appropriate pedagogy course or courses during their first year of teaching at OSU. Depending on the area of emphasis and teaching assignment, they may take:
- ENGL 5213: Composition Theory and Pedagogy
- ENGL 5223: Professional Writing Theory and Pedagogy
- ENGL 5243: Teaching English as a Second Language
Writing Center tutors also take a one-hour course, ENGL 5201: Writing Center Theory and Pedagogy.
First-year Teachers. Teaching assistants who have not taught English at the post-secondary level typically spend the first year of their assistantships as tutors in the Writing Center. During this year, they also take appropriate teaching methodology courses (see above) and observe experienced teachers.
Course Load. Each fall and spring semester a teaching assistant teaches six credit hours (two 3-hour courses) or works twenty hours per week in the Writing Center. A few assistantships are available for students who assist with editing the Cimarron Review, Milton Quarterly, or American Indian Quarterly, or with the International Teaching Assistant (ITA) program. Customarily, teaching assistants take no more than six to seven hours of graduate course work per semester. Some assistantships are available in the summer, during which a teaching assistant teaches three hours and takes three hours of course work.
Tuition Waivers. All students who have assistantships pay in-state tuition rates; that is, the university waives the nonresident portion of their tuition. The University will also pay the remaining resident tuition for six hours of qualifying courses each fall and spring semester. In addition, Teaching Assistants also receive a monthly stipend during the academic year, and single-person health insurance. Students are responsible for resident tuition for courses taken in excess of this limit, and for all fees. Students must fill out a FAFSA form to be eligible.
Time Limits. A teaching assistant not on strict academic probation is eligible for financial support under the following conditions. MA students receive three years of support. PhD students receive five years of support. Support is contingent upon satisfactory progress toward the degree. If exceptional circumstances exist, MA and PhD students in the final year of financial support may petition the Head of the English Department for an additional year's support. Such cases will be judged on an individual basis and in light of Departmental policies and staffing needs.
To Apply for a Graduate Assistantship
Prospective students who wish to apply for assistantships should check the appropriate box on the online application form. No experience is required, but should a prospective student have post-secondray teaching experience, that may be indicated on the form.
Offers of assistantships are mailed to students a week or two after offers of admission. Students who have already begun their graduate program at OSU should submit an application form to the English Graduate Office no later than March 1 for the following fall semester or by October 15 for the spring semester.
JuDean Howerton, Assistant to the Department Head, 205 Morrill Hall, firstname.lastname@example.org
Teaching Assignments, Classroom Scheduling, Departmental Business
Robert Estes, Senior Financial Assistant, 207 C Morrill Hall, email@example.com
Employment and Benefits, Travel Arrangements, Tuition Waivers, Departmental Finances
Brenda Maxwell, Administrative Support Specialist II, 308 Morrill Hall, firstname.lastname@example.org
English Graduate Student Studies, Graduate Student Records, Applications/Admissions, Plans of Study
Charissa Prchal, Administrative Assistant, 205 Morrill Hall, email@example.com
Copying and Scanning, Equipment and Film Checkout, Department Directory
Carefully read all communication from staff, both e-mail and paper documents. Respond to all requests for information, complete and return all forms, even if your response is “Does not apply to me.” In most cases, we need responses from ALL TAs; it is better to provide too much information than too little.
Teaching Program Directors
Lynn Lewis, Director
Aimee Parkison, Director
An Cheng, Director
Jeff Menne, Director
TESL/Linguistics and International Composition
Nancy Caplow, Director
Teaching English as a Second Language
Stephanie Link, Director
Anna Sicari, Director
440 Student Union
|U.S. Students||International Students|
Enrolling in Courses
- Contact the Graduate Director to discuss courses. Have the Advising Hold lifted from your O-Key account.
- Enroll in courses. Following the instructions here.
You must take six (or seven credits) to receive the tuition waiver; you may not enroll in more than six credits without the permission of the Department Head
A. Enroll in the appropriate Pedagogy course(s) to support your teaching assignment:
- ENGL 5210 Writing Center Theory and Pedagogy (1 credit)
- ENGL 5213 Composition Theory and Pedagogy (3 credits)
- ENGL 5223 Professional Writing Theory and Pedagogy (3 credits)
- ENGL 5243 Teaching English as a Second Language (3 credits)
B. Enroll in an additional elective (3 credits)
- Visit the Department after July 1 to complete employment paperwork (International Students complete the paperwork during Orientation Week). Completing the paperwork before the rush of Orientation Week helps ensure you will receive your first paycheck on time.
You will need the following documents/information:
- Social Security Card (required by the University) If you have lost your social security card, the Social Security Administration can give you a one-page (free) verification containing full name and Social Security Number.
- Government-issued photo ID, University photo ID, or Passport
- Voided check (for direct deposit) The University uses direct deposit for all paychecks. If you would like to use a local bank, open your account before completing your paperwork.
You must attend orientation before each semester you are a TA. Orientation is held Monday-Friday the full week before classes begin in the fall, Wednesday-Friday before classes begin in the spring.
If you think you may miss part of orientation, you must receive approval from the director of the program for which you will be teaching.
TAs in the English Department are considered to be employed 50% FTE (Full-Time Equivalent). A 50% FTE schedule is six credit hours of courses and 20 hours of work, either teaching two courses or tutoring 20 hours in the Writing Center, or teaching one course and tutoring ten hours.
A preliminary teaching schedule will be distributed by e-mail , usually in July and November, as soon as undergraduate enrollment numbers stabilize. This schedule is subject to change as enrollment shifts and the Registrar calls for course changes. Confirm your final schedule during TA Orientation.
Although every attempt is made to accommodate teaching preferences, no schedule can accommodate everyone. A little flexibility goes a long way in getting a preferred schedule in upcoming semesters.
Check your schedule to ensure that you have no conflicts with your own coursework. Alert JuDean Scott of any conflicts or errors as soon as possible, so she may adjust the master schedule.
You will be paid for the nine-month academic year. Your pay is deposited directly into your bank account on the last working day of the month, one-half your monthly stipend amount for August, full months for September through April, and another half-month for May. December pay is deposited before winter break. If your employment paperwork is delayed, you may not receive your first payment until the end of September.
A “Payroll Advice” will be sent to your Okstate.edu e-mail account 7-10 days before pay day. Check your Payroll Advice to confirm that you are being paid the correct stipend; advise Robert Estes if the amount is not correct. Also, contact Robert as soon as possible if you have not received a Payroll Advice, have not been paid, or have any questions about your pay. The sooner you ask, the easier the fix.
The University provides health insurance coverage for TAs. Your coverage begins on the first day of the semester, if all employment paperwork has been completed. If you are employed as a TA in spring and again the following fall, your insurance coverage will continue uninterrupted, even if you are not employed for summer. See the University Health Services insurance site for more information.
As a TA, you receive a waiver of non-resident tuition and up to six credits of resident tuition. You are responsible for university fees (about $650/semester), books, and other expenses.
Each semester you must sign a Graduate Tuition Waiver Agreement – a contract between you and the university. The university agrees to pay your tuition; you agree to remain enrolled in at least six hours of appropriate coursework and to complete your work assignment. You must repay the full amount of your tuition if your enrollment drops below six credit hours (you withdraw from a course) or if you do not complete your work assignment.
Tuition waivers post as a credit to your Bursar account after the final drop/add date, usually in the second week of the semester. Resident and non-resident waivers post separately.
Spousal Tuition Waiver
If you have received a TA non-resident tuition waiver, your graduate spouse is eligible for a waiver of non-resident tuition. The spouse will need to complete the Spousal Graduate Tuition Waiver Form and return it to the Office of the Registrar at the beginning of each semester to receive the waiver.
Carefully read all departmental communication, both e-mail and paper documents. Respond to all requests for information, complete and return all forms. In most cases, a work project is dependent on responses from ALL TAs; it is better to provide too much information than too little.
Mailboxes and Offices
All faculty, instructors, TAs, and staff have mailboxes or folders in the English Main Office, 205 Morrill Hall. Typically, class instructors have mailboxes where students can submit assignments, Writing Center tutors have folders. Mailboxes are located on the walls nearest the door; folders are in a drawer to the right as you enter to 205 Morrill. Anyone can leave materials in your mailbox, only you can remove materials from your mailbox. Check your mailbox at least once per week.
If you would like to leave papers for your students, put the student’s name on the paper and leave it in the Student Pick-Up drawer, to the right as you enter 205 Morrill, below the TA Mail drawer.
TAs have office spaces on the 4th floor of Morrill Hall. All offices are shared by several TAs; some have individual private desks. Offices 406, 408, and 410 have shared workspaces on the “hotel plan”; no desks are private, TAs use whatever workspace is available when they arrive in the office.
See Charissa Prchal for your office assignment, office key, and mailbox location.
E-mail and Listservs
Your OKState.edu e-mail will be used for official university communication.
There are several departmental mailing listservs. You may belong to several different lists, depending on your TA assignment. You will receive an instructional e-mail when you are added to any list.
- OSU-English-L : All English faculty, instructors, TAs and staff
- OSU-EnglishGrad-L: English Graduate Students only, no faculty
- Complist-L: Composition Instructors
- TESLing-L: TESL and Linguistics faculty and students
The Department of English Policy and Procedures Manual describes both university and department policies and procedures relating to instruction, class preparation, scheduling, and TA reappointment. Read it carefully, refer to it often.